ITT and Tender development
Developing an ITT for procurement of goods or services requires knowledge of the market and an understanding of the supplier’s perspective together with a good balance between clearly defining the requirements and acceptance criteria while avoiding over-specification which rules out innovative proposals.
For Public Sector buyers there is the added danger of failing to follow the relevant Procurement Regulations both in terms of the recognised procedures and the content of the ITT and evaluation scheme.
Sollerta has experience in all aspects of the procurement process: the development of the ITT, including compliant evaluation schemes; the evaluation of applications to participate and formal tenders; and, through support provided to a range of companies across many sectors, the preparation of bids themselves.
Sollerta can assist your organisation either in management and drafting of an ITT to be sent out to potential suppliers/sub-contractors or in the management and drafting of a company bid in response to an ITT.
Sollerta has experience in all aspects of the procurement process:
Sollerta is qualified to assist both buyers and suppliers with Requirements Management.
Successful procurement begins with clear statements of Requirement. From the buyer’s perspective they must avoid over-specification whilst providing the basis for all the intended evaluation criteria. For the supplier the challenge is to demonstrate to the buyer that they have analysed and fully understood them and that their proposals are fully compliant.
This is easier said than done, with the ambiguity of language and often confusion between those requirements that are essential and others that are ‘nice to have’.
Even the most carefully worded ITTs can suffer from inconsistencies in the requirements.
As a technical partner of Telelogic AB, Sollerta is trained in the use of the Dynamic Object Oriented Requirements System (DOORS®) which not only provides a framework for developing Requirements from scratch but also allows a set of existing Requirements to be analysed into their components and associated dependencies and inconsistencies readily identified.
The requirements database that is the outcome of this analysis is a valuable tool, not least as a sound basis for developing coherent costing and commercial agreements with suppliers.
Sollerta provides a full spectrum of services related to preparation of an invitation to tender.
These include providing advice on setting up an efficient, auditable and compliant Tendering Process to ensure best value for money within defined degrees of risk.
As an alternative to acting in an advisory role on particular aspects of the process, Sollerta can set up, manage and implement the whole process offering a complete Invitation to Tender (ITT) Preparation service, covering Requirements Capture, Tender Evaluation and Acceptance Criteria, Commercial Terms and Conditions and produce other ITT documentation.
Sollerta has the necessary regulatory knowledge and experience of the commercial perspective to produce compliant ITTs that are clear to the intended recipients and thus encourage effective competition and facilitate innovative solutions.
Sollerta offers a tender evaluation service at a variety of levels.
We provide advice on setting up an efficient, auditable and complaint tender evaluation scheme to ensure best value for money including consideration of programme/contract risk.
For Public Sector buyers there is the added danger of failing to follow the relevant Procurement Regulations in terms of the content and publication of the evaluation scheme.
Our consultants are available to participate in existing evaluation processes as independent members of a panel, making full use of both their domain and project management expertise.
However we strongly advise clients to involve us from the outset of the development of the Evaluation scheme
Sollerta has the capability to set up and manage the whole process if required by a client.
We also assist organisations bidding for contracts to understand how their tenders will be evaluated and how to take account of this in framing their proposals.
In addition to its ‘hands on’ service, Sollerta offers support across its range of consultancy topics through these three related means of delivery which are strategically important for all organisations.
Sollerta has developed its approach drawing on its extensive practical experience of both the customer and the supplier side.
Formal training is offered through seminars and workshops, and focuses on Project Management and Public Sector Procurement.
Coaching and Mentoring services are also available and are tailored to the clients particular requirements and circumstances.
Sollerta is accredited to ISO 9001:2000 and is dedicated to providing a total quality service and client satisfaction
